New Hire Resources	Purpose
New Employee Checklist	Use this quick-start checklist to hit the ground running. It covers all the essential setup tasks and introductions you’ll need to complete within your first few days. Check off items as you go to stay on track.
New Employee Resources	New to the University of Oregon? This resource guide connects you with the people, tools, and services that will help you feel at home and succeed in your new role. Learn how to access tech support, benefits, campus services, and more—all in one place.
New Hire Packet	This section includes essential documents you'll need to complete as part of your onboarding: federal and state W-4 tax forms, direct deposit authorization, family leave information, and workplace accommodations notice. Please review and submit any required forms to get started smoothly.
International Student Packet	This packet includes essential forms and resources to help you begin working at the University. Inside, you’ll find the State and Federal W-4 tax forms, Employment Eligibility Verification (Form I-9), a Data Request Form, and other helpful information. These documents are required and must be completed to ensure a smooth start to your employment.
UKG Ready!	Step-by-step guides to help you navigate the UKG Ready system for timekeeping, leave management, and approvals. Resources are available for employees, student/temporary workers, and approvers to ensure accurate and efficient use of the platform.
Student PD Template	This form outlines the key duties, responsibilities, and expectations of the student employee role. It should be completed by the hiring department and submitted along with your Smartsheet ticket to ensure proper documentation of the position.
GE Setup Form	Optional to download, complete, and return with your Smartsheet ticket.
Temp Setup Form	Optional to download, complete, and return with your Smartsheet ticket.
Student Employee Setup Form	Optional to download, complete, and return with your Smartsheet ticket.

💡Helpful Tips

📌Reimbursement Requests
When submitting a reimbursement request*, please include:

💠 Proof of payment
💠 Itemized receipt

📌Hosting Reimbursements
If you’re requesting reimbursement for hosting an event, also include:

💠 The number of attendees
💠 The type of attendees (e.g., UO employees, students, or guests such as guest speakers, visiting scholars, search candidates, or advisory board members)

✔️ Gratuity/tips up to 20% are now reimbursable (previously 15%)
❌ Tips or fees for alcoholic beverage services are not reimbursable—these costs must be listed separately and paid from non-UO funds.
📄 Learn more about hosting and refreshments »

📌Planning an Event or Service Contract?
Let us help you stay on track! Once you’ve identified your catering or contract needs:

💠 Reach out to us as early as possible
💠 3 weeks’ notice is preferred so we can provide full support

📌Making a Purchase Request?
Be sure to include:

💠 A link to the product or event
💠 Details like quantity, color, and any acceptable substitutions in case the item is unavailable

📌For Any Type of Request:

💠 Use the “Reason for Expense” field to provide clear, helpful context
💠 Upload any relevant email communication with vendors, merchants, or event coordinators as supporting documentation